# Employer invitation and vacancy form

> Draft for the organiser. **The human reviews and sends.** Replace every `{{…}}`.
> Leave `TBC` where something is not yet confirmed. Don't guess.

## Invitation (email or letter)

**Subject:** Invitation to recruit at {{FAIR_NAME}}, {{CITY}}, {{DATE or TBC}}

Dear {{HR_CONTACT_NAME}},

{{ORGANISER_NAME}} is organising **{{FAIR_NAME}}**, a free job fair for
{{AUDIENCE, e.g. ITI, diploma and graduate candidates}} on {{DATE or TBC}} at
{{VENUE or TBC}}, {{CITY}}. {{PARTNERS, if confirmed in writing}}.

We are inviting employers hiring for {{JOB_FAMILIES}}. Stalls are
{{free / ₹X — only if approved by the organiser}}. **Candidates pay nothing.**

To confirm a stall, please send the vacancy form below by {{DEADLINE}}. We publish
a job board for candidates about a week before the fair, so they come prepared
for the roles that suit them.

Conditions of participation:
1. No fee or deposit of any kind may be asked from candidates.
2. Vacancy, pay and location details must be in writing and accurate: please
   sign a job spec sheet for each role, showing in-hand pay vs CTC and whether the
   role is on-roll, off-roll or gig.
3. We check your CIN or GSTIN before confirming a stall.
4. Roles must have a fixed base pay: no commission-only roles and no multi-level
   or network-marketing schemes.
5. Offers made at the fair must be in writing and are logged at our central
   offer desk (no loose paper slips).
6. Candidate data shared with you is used only for recruitment to the roles
   listed and deleted when no longer needed for that purpose.
7. You agree to share, in writing, how many candidates you shortlisted, offered,
   and how many joined and were still employed at 30 and 90 days.
8. We may not re-invite employers whose offer-to-joining rate is below 30%. We
   apply this to every employer and will ask you about the reasons first.

Regards,
{{SENDER_NAME}}, {{ROLE}}, {{ORGANISER_NAME}} · {{PHONE}} · {{EMAIL}}

---

## Vacancy form (one per employer)

**Employer details**
| Field | Answer |
|---|---|
| Legal name | |
| Brand name (if different) | |
| Official website | |
| CIN or GSTIN (checked by organiser before stall confirmed); other registration if neither | |
| Job spec sheets signed (one per role) | |
| Staffing/placement agency? If yes, principal employer(s) | |
| HR contact name, designation | |
| Official email (company domain) and phone | |
| Interview format: on-the-spot / CV collection only / both | |
| Number of interviewers and stall needs (tables, power, internet) | |

**Vacancies** (one row per role)
| Job title | Openings | Monthly CTC (₹) / in-hand (₹) | On-roll / off-roll / gig | Work location(s) | Shift and hours | Minimum qualification / trade | Physical requirements, gear or uniform | Transport / accommodation provided? | Joining timeline |
|---|---|---|---|---|---|---|---|---|---|
| | | | | | | | | | |

Attach one signed job spec sheet per role (`job-spec-sheet.md`).

**Declarations** (tick)
- [ ] We will not ask candidates for any payment.
- [ ] The details above are accurate. We will tell the organiser before the fair if they change.
- [ ] Offers made will be in writing.
- [ ] We will report shortlist, offer and joining counts (30/90 days).
- [ ] Every role listed has a fixed base pay (no commission-only roles, no MLM schemes).

Name, designation, date: ____________

---

## Organiser verification log (internal)
| Employer | Website OK | CIN / GSTIN checked (what, result) | Spec sheets signed | Official-domain contact | Fee / commission-only / MLM red flags | Decision (confirm / hold / reject) | Checked by, date |
|---|---|---|---|---|---|---|---|